The Jakarta EE Working Group’s goal is to organize one JakartaOne Livestream per year and grow the Language Specific JakartaOne Livestream event series in different languages.
JakartaOne Livestream is a virtual conference proven to be a great way to reach out to the vast Java developer community. By the end of 2020, in addition to the principal JakartaOne Livestream with its audience of nearly 2,000 expected attendees, three Language Specific JakartaOne Livestreams will be hosted, with an expected total audience of nearly 1,000 developers across the globe, listening in Japanese, Portuguese (Brazil) & Spanish.
These Language Specific events are organized by the community and serve as a great way for individuals to build their network and presence in the community while benefiting from the Jakarta EE brand and the tested hosting process.
Community members interested in organizing their own language specific Language Specific JakartaOne Livestream events should create a GitHub issue and fill in the required information. Next, send an email to events@jakarta.ee with the names of individuals on the proposed Program Committee and their email address.
The Eclipse Foundation team will reach out for the next steps. Once a GitHub issue is submitted, the approval of the Jakarta EE Marketing Committee and the Steering Committee is needed in order to proceed with the event.
JakartaOne events are funded via the Jakarta EE Working Group budget. Organization of the event needs to be raised during the Marketing and Steering Committee calls. Anyone from these Jakarta EE Working Group Committees are welcome to get involved in driving the event along with the Eclipse Foundation staff. The event will be considered approved when there is an agreement from the Jakarta EE Working Group’s Marketing and Steering Group Committees and Eclipse Foundation staff involved in the work of the Jakarta EE Working Group.
The approval will be noted in the GitHub issue. If the application is approved, the Eclipse Foundation will provide the framework and guidance for organizing the event including:
The event needs to remain vendor-neutral and should have the following main categories on the program:
The process to host a Regional JakartaOne Livestream should begin no later than 16 weeks prior to the planned hosting date. Below is a broad timeline of the event process:
| Time from Event | Action | Personnel |
|---|---|---|
| -16 Weeks minimum from requested date | Request for event created by Program Committee | Program Committee |
| -14 weeks from requested date | Request for event approved by marketing committee | Eclipse Foundation |
| -13 weeks | First Meeting | Eclipse Foundation & Program Committee |
| Program committee sets weekly meetings | Program Committee | |
| Program committee sets bi-weekly meetings with Eclipse Foundation | Program Committee & Eclipse Foundation | |
| Event Date Confirmed | PC & EF | |
| Slack Channel Created for PC | EF | |
| Event placeholder created on Crowdcast | EF | |
| -12 weeks | Event website created | EF with input from PC |
| Social channel created | EF | |
| -11 weeks | One week of social posts announcing event & date | PC |
| -10 weeks | CFP Created on Papercall.io | EF |
| Update website to add CFP | PC | |
| -10 weeks to -8 weeks | CFP open - promote 2/3x weekly on social | PC |
| Jakarta EE Staff recruit Vendors | VEC + Jakarta Program Manager | |
| -8 weeks | Close CFP on Papercall.io & update website | PC |
| Session voting | PC | |
| Update website to open registration | PC | |
| -8 weeks to -7 weeks | 2/3x social posts announcing registration open | PC |
| -7 weeks | Finalize program, collect titles, abstracts, speaker info | PC |
| Publish Program to website | PC | |
| Update Crowdcast with event details | EF | |
| -6 weeks to event | 3x weekly social promotion for registration, speakers & topics | PC |
| -4 weeks | First PC Crowdcast walkthrough | EF & PC |
| -3 weeks | Second PC Crowdcast walkthrough | EF & PC |
| -2 weeks | First Speaker Crowdcast test | PC |
| -1 week | Second Speaker Crowdcast test | PC |
| All work for event complete | PC & EF | |
| EVENT | event | PC |
| EVENT | Social Posts for each session | PC |
| +1 day | Social Post thanking attendees and speakers | PC |
| +1 day | Upload sessions to YouTube | EF |
| +2-3 days | Update event website to reflect completion & link Youtube videos | PC |
| Event Review | EF & PC | |
| +7 days | Social Post Thanking Attendees & Speakers, Directing to Youtube Videos | PC |
| +1 week until -16 weeks next event | Social Handle Upkeep (1x weekly retweet of Eclipse/JakartaEE content) | PC |
| -16 weeks next event | Re-establish Program Committee | Eclipse Foundation & Former Program Committee |